Job Category: Communication & Vendor/Stakeholder Management End-to-End AP Process Knowledge Invoice Verification & Reconciliation MS Office Suite SAP
Experience Required: 3–5 Years
Team Role: Team Member
Regional Scope: Global
Objective of the Position
Manage end-to-end Accounts Payable activities, ensuring accurate, timely, and compliant invoice processing and vendor payment support across the organization.
Key Responsibilities
- Responsible for transaction processing and meeting daily productivity targets, including verification/indexing and processing of PO invoices, Non-PO invoices, debit memos, credit memos, and order-to-pay documents
- Process PO and non-PO invoices, credit notes, and down payment transactions
- Perform critical checks on invoice number, amount, currency, and bank details
- Ensure timely and accurate invoice verification/processing based on language, country, and process-specific requirements
- Resolve invoices with price and quantity deviations, including follow-ups on debit balances
- Prepare weekly payment proposal runs
- Oversee Goods Receipt/Invoice Receipt (GR/IR) and ensure timely clearing
- Provide input for monthly accruals, account reconciliations, and month-end closing
- Attend to and resolve supplier inquiries via email and phone
- Maintain accuracy of 98%+ with a 24-hour turnaround time (TAT)
- Ensure alignment with AP policy, SOPs, and regulatory requirements
- Assist co-teams with invoice postings, payment proposal runs, and query resolution
- Undergo cross-training on additional process activities and serve as backup for senior team members
- Identify and participate in process improvement initiatives
- Provide administrative and analytical support to management
Communication Links
| With Whom | Purpose | Frequency |
|---|---|---|
| Internal Teams | Day-to-day process involvement | Daily |
| External Vendors/Clients | Process activities, bank confirmations | Daily |
Required Qualifications
Education
- Bachelor’s degree in Commerce, Accounting, Business Administration, or equivalent
Experience
- 3–5 years of experience in an Accounts Payable role managing end-to-end activities
Specific Knowledge
- Strong accounting knowledge of the end-to-end AP process
- Working knowledge of SAP (Mandatory)
- Proficiency in MS Office, Excel, and Outlook
Skills
- Excellent written and verbal communication and interpersonal skills
- Strong attention to detail and accuracy, with analytical and problem-solving ability
- Ability to work independently in a multi-task environment
- High flexibility and immediate availability
Required Competencies
- Continuously improve efficiency, quality, and results
- Build honest and respectful relationships
- Foster productive communication and exchange
- Keep learning and developing yourself
